Integrating Flotac with Your Existing Tools

January 2, 2025 • 7 min read

One of the most powerful features of Flotac is its ability to integrate with the tools you already use. Whether you need to sync with your accounting software, automate parts ordering, or connect to your fleet management system, the Flotac API makes it possible.

Why Integration Matters

Running a shop means juggling multiple systems:

  • Accounting software for invoicing and payroll
  • Parts suppliers for ordering and pricing
  • Fleet management for customer vehicle tracking
  • CRM tools for customer communication
  • Scheduling systems for appointments

Without integration, you're entering the same data multiple times, creating opportunities for errors and wasting valuable time.

What You Can Do with the Flotac API

Our REST API provides full access to your shop data:

Customer & Vehicle Management

  • Sync customer data with your CRM
  • Import fleet vehicle lists automatically
  • Keep contact information up-to-date across systems

Service Order Automation

  • Create service orders from external scheduling systems
  • Update job status from mobile apps
  • Trigger workflows when jobs are completed

Parts & Inventory

  • Check inventory levels in real-time
  • Automate reorder requests to suppliers
  • Sync pricing with vendor catalogs

Invoicing & Payments

  • Push invoices to your accounting software
  • Record payments from payment processors
  • Generate financial reports

Real-World Integration Examples

Example 1: QuickBooks Sync

One of our customers built a simple integration that:

  1. Monitors Flotac for new paid invoices
  2. Automatically creates matching entries in QuickBooks
  3. Syncs customer information between systems

Result: They eliminated 10 hours per week of manual data entry.

Example 2: Parts Supplier Connection

A fleet shop integrated with their primary parts supplier to:

  1. Check real-time pricing before quoting
  2. Submit orders directly from service orders
  3. Track delivery status within Flotac

Result: Parts ordering time reduced by 75%.

Example 3: Fleet Customer Portal

A heavy-duty truck shop built a customer portal that:

  1. Shows fleet managers their vehicle service history
  2. Displays pending repairs and estimates
  3. Allows online approval of recommended work

Result: Customer satisfaction scores increased 40%.

Getting Started with the API

Step 1: Get Your API Key

Navigate to Settings → API Keys in your Flotac dashboard and generate a new key.

Step 2: Read the Documentation

Visit our API documentation for complete endpoint references, authentication guides, and code examples.

Step 3: Start Small

Begin with a simple integration—perhaps syncing new customers—before tackling complex workflows.

Step 4: Test Thoroughly

Use our test environment to validate your integration before going live.

Common Integration Patterns

Webhook-Based (Real-Time)

Set up webhooks to receive instant notifications when:

  • Service orders change status
  • Invoices are created or paid
  • Inventory falls below reorder points

Polling-Based (Scheduled)

For less time-sensitive data, poll the API on a schedule:

  • Nightly sync of all invoices to accounting
  • Hourly inventory level checks
  • Daily customer data updates

Batch Import/Export

For one-time or periodic bulk operations:

  • Initial customer and vehicle import
  • Monthly reporting exports
  • Vendor price list updates

Need Help?

Building integrations can be complex. We're here to support you:

  • Documentation: Comprehensive API docs with examples
  • Support: Email us at api-support@flotac.io
  • Partners: Our integration partners can build custom solutions

Ready to connect your systems? Check out our Integration Examples for working code samples.